After entering various service providers with their respective offering into the meeting room booking system Book-IT, they are at your disposal for booking. Maintenance and updates can be performed in the administration area at any time. As administrator, you have complete overview of the service providers and the bookable offering. Users can view the individual available items and select them as required.
The administration area in the meeting room booking system Book-IT offers the possibility to determine, who receives what information at what time. This will guarantee a functioning process flow. For this purpose, you define e-mail contents (Auto-Event-Mailer) and allocate them to the respective processing steps. The e-mails will then automatically be sent at the time specified. The system controls the flow of information to the people involved in the process, which saves a lot of coordination effort and time for the person booking. Service providers are well informed at an early stage and can independently access their area in the meeting room booking system for gathering the information required.
Transparent information about service providers and offering
You can also differentiate between rental products and your company’s products, because after each individual item a cost factor is added, so the subsequent accounting can be carried out.
Location of Service Provision
Users are guided through service bookings in a lucid booking process. The service can be booked as collection by the customer, delivery to a workplace or a meeting room. All this is clearly arranged in Book-IT. The locations a service can be booked to can be defined in the administration area.
Continuous transparency FOR THE SERVICE PROVIDER
As service providers have access to Book-IT’s service provider area, they create their packing lists, order overviews as well as their order calendar themselves. Thus, they always have the up-to-date booking information for a freely selectable period of time at their disposal. In case of rebookings, they will automatically be informed by the Auto-Event-Mailer anyway and can react accordingly. This way, the service providers are very flexible and can organize their work flows optimally. You can define in the system in advance what the service provider will be able to see.
Book-IT is the ideal tool for keeping an overview of the numerous bookings. All relevant information will be entered here and can easily be exported for further processing with the numerous export functions in the statistic and evaluation module. Cost as well as quantity reports reduce the expenditure in your accounting department enormously. If you use SAP in your company, you can surely profit from our associated SAP-connection. With a .csv-file that you pass on to your SAP-system, data can easily be imported to your accounting software.